PON E News - February
This E News can also be viewed by clicking here.
Photograph - Aracdia Pony Club November Horseland Club of the Month pictured here with Beck from Horseland Dural. We hope that you all had a great Christmas and New Year and that you are ready for the year ahead. In this edition of Pon E News;
February Mail Out
The bi-monthly mail out to Club and Zone Secretaries, Zone Chief Instructors and Zone Councillors will include;
The bi-monthly mail out is available on the state website under the Publications tab for everyone to access. All information available in the bi-monthly mail out to Club and Zone officials should be received soon.
Reminders CUSTOMER SERVICE HOURS: Due to the large volume of membership renewals required to be processed, and the limited resources available, the Association will operate on reduced customer service hours. New hours are 10.00am to 3.00pm Monday to Friday. Members, Clubs and Zones are reminded that in the first instance they should check the website for information on membership, policies and procedures or contact your Club Secretary. Instructional issues should be directed to your Club, or Zone, instructor.
CALENDAR OF EVENTS: Zones are reminded to forward their Zone Calendar of events to the State Office being mindful of the new policy circulated in the December 2010 mail out.
MYCLUB AND MYWEBSITE ACCESS EXPIRATIONS: Access to Myclub and Mywebsite needs to be renewed using the correct application forms (found under the forms tab on the website) please note that the current access will expire as of the 31st January 2014.
FREE ADMINISTRATION SCHOOLS FOR 2013/14: Are you a new Club or Zone Secretary or other Office Bearer? Are you unsure about meeting procedures, codes of conduct or just where to find information? Zones are reminded that members of the State Executive are available for Administration Schools. These schools are booked via the office and will cover a range of issues to help Clubs/Zones including – affiliations, transfers, orders, incorporation, meeting procedure, NCAS, grants, insurance, risk management, conflict resolution and many others. Please contact Kerren Britton on 02 4229 8977 or email admin@pcansw.org.au for further details.
FEES FOR 2014: As at the 31st December 2013 all affiliation fees for 2014 memberships will be $55.00 for riding members and $35.00 for non riding members. ALL MEMBERS ARE REQUIRED TO COMPLETE A RISK WARNING FORM AT THE TIME OF JOINING OR RENEWING THEIR MEMBERSHIP EACH YEAR (COPY TO BE SENT TO THE STATE OFFICE WITH THE AFFILIATION). Any member over the age of 18 must also complete a Child Protection form details in this mail out. These forms are to be held by the club in a safe and secure place. Please note, date of birth details for all PCANSW members MUST now be provided. See section on insurance below for details.
As of the 1st January 2014 there will also be an increase to the following fees;
TRANSFERS: Transfer forms can be found under the Club and Zone Management tab on the website under forms. Members should print these forms and complete the relevant section, then see their present Club Secretary/Official to obtain their release and signature before seeing the new Club Secretary/Official for acceptance and signature. The fully completed form should then be sent via the new Club to the Zone/s listed for their records and then this form to be sent to the State Office. Please note that forms which do not have all of the required information will be sent back to the member for completion. (Clubs and Zones should take copies for their records). Members must also be aware that it is their responsibility to check with the Club that you wish to transfer to that their books are open and they are accepting members.
INCORPORATION: All Clubs and Zones are reminded that if they are incorporated they must send in an annual return (form A12) to the Department of Fair Trading along with payment. Go to www.fairtrading.nsw.gov.au or phone 133 220 for forms and further information.
State Championships The Pony Club Association of NSW (PCANSW) has announced a mandated Hendra Virus Vaccination Policy. The policy will apply to all horses attending future PCANSW official events, including State Championships and State Camp. It will take effect from January 1, 2014. Please take into consideration the time before entries close for State Champioships as you do need to provide a copy of the Hendra Vaccination certificate with the application form. Entries close around six weeks before State Championships at the State Office, so depending on when the entries close within your Pony Club Zone you will need to ensure your horse is fully vaccinated for this. For April events this would be around end of 2013 early January 2014. CHANGES TO PAYMENT SYSTEM: Zones are to submit TWO cheque payments with their entries, one Zone cheque to the Pony Club Association of NSW to cover the entry fee only, i.e. $45.00 per rider. The SECOND Zone cheque is to be made out to the HOST ZONE to cover the stable and camping fees. Both cheques are to be sent, along with the completed entry forms, to the State Office. The State Office will then forward the cheque to the Host Zone along with a copy of all entries. HOST ZONES will be responsible for the refund of scratching’s in line with the Association policy. Dates and host details for State Championship Events for 2014 are as follows:
Open Days
Clubs and Zones wishing to hold an Open Day Initiative in 2014 are requested to notify the Marketing Coordinator Lisa Ferguson by email marketing@pcansw.org.au before the 31st March 2014. Click here for more information.
Volunteer Awards
Each year the Pony Club Association of NSW wishes to recognise and appreciate our Volunteers, Junior and Associate members whose efforts have significantly assisted the running and development of Pony Club within their Club and/or Zone. Volunteer of the Year, Keith Lowe Award and Junior Service Award nominations open on the 1 March and close on the 28 June 2014. Visit our website to download the nomination forms here. One member from each zone receives;
Pony Club NSW Year Book The Pony Club Association of NSW has produced a photographic year book for 2013. The book features all of the major state events starting with the 2013 State Camp. We display the reports, results and photographs from our State Championships and the Pony Club Australia National Championships. We also include twelve Pony Club profiles from the Horseland Club of the Month winners for 2013. The Year Books can be purchased by filling in the order form available from our website available here, and returning with payment to the office. Order forms must be received before 4th April. Books will be ordered in one bulk order, please allow up to 21 days for delivery. The Year Book is a 60 page, hard cover, colour book, 33.5cm wide and 27cm high. Work Health and Safety Act (WH&S) As part of the Associations consultation process the State Office website has information outlining Pony Club’s responsibilities under the Work Health and Safety Act. Click here to access this. Member Protection Information Officer (MPIO)An MPIO is responsible for providing information about a person’s rights, responsibilities and options to an individual making a complaint or raising a concern. They can also provide information and advice to sport administrators and complaint handlers with regard to the Member Protection Policy of that sport. MPIO’s are generally impartial they don’t mediate or investigate complaints. They may reside in a club, the state association or a national sports organisation. The MPIO can play a key role in ensuring your sport is safe, fair and inclusive. MPIO’s do this through ensuring club people and administrators know their rights and responsibilities and ensuring policy’s that focus on member protection are being implemented. Such policies may include but are not limited to the complaints policy and procedures, child protection policies, harassment and discrimination policies for full details on the Associations policies please see the policy tab on our website www.pcansw.org.au There is a FREE online course to help MPIO’s and full details can be found on the link above. The Australian Sports Commission (ASC) also has a FREE Complaint Handlers Course which may be helpful for Clubs and Zones details also available on the ASC website http://www.ausport.gov.au/supporting/integrity_in_sport Play By The Rules http://www.playbytherules.net.au also have some great FREE online modules that will help Clubs and Zones. 2014 Partnership & Advertising Opportunities
Our 2014 Partnership an Advertising Opportunities are now available. Please select the image above for more information. Giddyupgirl Profile of the Month Competition Members have the opportunity to enter the Giddyupgirl Profile of the Month competition here. One winner each month recieves:
Horseland Club of the Month Competition
Pony Clubs can enter the Horseland Club of the Month competition here and have the opportunity to win a fantastic prize pack including:
The Pony Club Association of NSW is kindly supported by;
         |
You have received this email as you have subscribed to NSW Pony Club E-News. To unsubscribe from this newsletter [ Click here ]
Street Address:
Office 7, 25 Victoria Street Wollongong NSW 2500
Postal Address: PO BOX 2085 Wollongong NSW 2500
Telephone: : (02) 4229 8977
Facsimile: (02) 4229 8966
Email: admin@pcansw.org.au.
Website: www.pcansw.org.au
