Pon E News - December
In this edition of Pon E News;
OFFICE CLOSURE OVER CHRISTMAS The Pony Club NSW State Office will be closed from the 18th December 2014 and opening again on the 5th January 2015 during the Christmas period. We wish you a happy Christmas and look forward to seeing you all again in the New Year.
NOVEMBER MEETING MINUTES The November Meeting Minutes and December Mail Out summary sheets are now on our website.
DECEMBER NEWSLETTER The December Pony Club NSW Newsletter is now available and can be viewed online from our website www.pcansw.org.au
NEW WEBSITE Our new website is up and running! Check out the 'new look' Pony Club Association of NSW website www.pcansw.org.au
FEES FOR 2015 Affiliation fees for 2015 memberships are $56.50 for riding members and $36.50 for non riding members.
2015 STATE CAMP The Pony Club NSW State Camp is on again from the 4-9th January 2015 at the Sydney International Equestrian Centre. Congratulations to the selected riders! The full list of selected riders can be viewed from our website. www.pcansw.org.au
STATE ADMINISTRATION WORKSHOP & ZCI SEMINAR It was decided at the July meeting that an Administration Workshop be held in conjunction with the ZCI Seminar on the 21-22nd February 2015. The ZCI Seminar be open to all ZCI’s or their representative and the Administration Workshop be open to a maximum of two (2) representatives from each Zone i.e. Zone delegates, Zone/Club presidents. If necessary a ballot will be conducted for these two (2) positions. Pony Club will organise and pay for accommodation and meals for the three days, Zones are encouraged to support delegates with travel arrangements to attend. Topics to be discussed at the Administration workshop will include Working with Children Check obligations and Child Safety in Sport, Work Health & Safety obligations, Conflict Resolution and Complaint Handling, Corporate Governance and your responsibilities as a club executive/official, Writing Great Grants, Role of the secretary, president, treasurer etc., Managing Meetings, State Office (affiliations, transfers, orders, championship entries etc.).
HANDBOOK SECTION 16 – SHOW RIDING (BLUE BOOK) Section 16 has been approved at the recent Council meetings and is now available in the Association Handbook (Blue Book), Section 16 – Show Riding. This can be found under the Policy section on our website.
MYCLUB ACCESS EXPIRATIONS Access to Myclub needs to be renewed using the correct application forms (found under the forms tab on the website) please note that the 2014 access expires as of the 31st January 2015.
WORKING WITH CHILDREN CHECKS (WWCC) The phase in schedule for volunteer organisations (which includes Pony Club) will commence 1st April 2015 and all volunteers who are not deemed exempt from the check will need to have provided their WWCC registration number to their Club/Zone for verification by the relevant authorised person. Club and Zone Responsibilities Clubs and Zones will need to determine which roles will need a Working with Children Check and whether any person filling a role is exempt. The Club/Zone will need to appoint (this may be your club secretary or MPIO) at least two (2) authorised representatives to be the contact person/s for the organisation with the Office of Children’s Guardian and register online as an ‘employer’ so that all WWCC registration numbers supplied can be verified. Please note that as an ‘employer’ you must verify all WWCC registration numbers for the process to be complete. When you verify a registration number you will need the person’s name, date of birth, WWCC registration number or application number. Upon the verification process you will be advised if a person is Cleared to work with children or Barred from working with children. No details of the reason for a person being barred will be given however it is illegal to allow a person who is barred to continue in a role where they are deemed to be working with children. If a club/zone is notified of a barred person please contact the office immediately. Please note that it is illegal to utilise a volunteer who has been deemed as needing a Working with Children Check after 31/3/16 that has not provided their Working with Children Check registration number and been verified unless they have been classified as exempt by their club/zone. Please ensure that records of all roles including their WWCC number of exemption status are held by the authorised persons within the club/zone as audits will be conducted. This can be done by using a simple spreadsheet as below:
Members/volunteers Members/volunteers need to check with your club/zone to see if they are deemed as a volunteer who needs a Working with Children Check (they can take the quick quiz on the Office of Children’s Guardian’s website http://www.kidsguardian.nsw.gov.au) once the member determines if they need a check or are exempt they will then need to provide reasons for their exemption or their WWCC registration number in order to work with children. Volunteers Clubs are reminded that ALL MEMBERS AND VOLUNTEERS over 18 years of age and over must sign the current Member Protection Declaration form regardless of whether the member has provided a current Working with Children Check registration number. These forms may be found on our web site www.pacnsw.org.au under the forms tab. If you have any questions in regard to these procedures you can organise an FREE Administration Workshop through your Zone or contact the Office of Children’s Guardian for one of their workshops.
OPEN DAY Clubs and Zones wishing to hold an Open Day Initiative in 2015 are requested to notify the Marketing Coordinator by email marketing@pcansw.org.au before the 31st March 2015. The Executive suggests that Clubs and Zones use their registration days in 2015 for the Open Day Initiative. Any fundraising that is done on Club grounds will be covered by insurance as long as the fundraising initiative is minuted by the Club prior to the event, any person riding is a financial Riding member and that details are supplied to the State Office in writing or via email. If you are in doubt as to whether your event will be covered please contact the office preferably via email at admin@pcansw.org.au so that this can be confirmed through the insurers.
2015 SPONSORSHIP OPPORTUNITIES Pony Club NSW seeks to nurture existing partnerships, and form new and exciting relationships. We currently have positions available to sponsor our Profile of the Month or Newsletter Competition Prizes for 2015. Please visit our website under the Media tab for more information.
2015 NATIONAL PONY CLUB CHAMPIONSHIPS Will be held on Friday 25th –Wednesday 30th September 2015 at Murray Bridge Racecourse, South Australia. Applications for the Long List are now available from our website and need to be returned before the 28th February 2015.
2015 STATE CHAMPIONSHIP DATES, LOCATIONS & HOST ZONES REQUIRED Zones are reminded that all applications to host a 2015 State Championship Event must be submitted on the application form (found on the web site under the Events tab) at least two weeks before the next State Meeting. Zones are requested to submit applications for all 2015 championships as soon as possible. Dates and host details for State Championship Events for 2015 are as follows:
RAS ENTRIES Pony Club members have the opportunity to nominate for the Individual Riding Classes and the Pairs at the Sydney Royal Show. Nomination forms and further information can be found on our website. Nomination forms and fees must be received before the 8th January 2015.
|
You have received this email as you have subscribed to NSW Pony Club E-News. To unsubscribe from this newsletter [ Click here ]
Street Address:
Office 7, 25 Victoria Street Wollongong NSW 2500
Postal Address: PO BOX 2085 Wollongong NSW 2500
Telephone: : (02) 4229 8977
Facsimile: (02) 4229 8966
Email: admin@pcansw.org.au.
Website: www.pcansw.org.au
